Glossary settings

Adding a glossary

To add a glossary:

  1. With the editing turned on, in the section you wish to add your glossary, click the "Add a Coaching Activity or Resource" link and choose Glossary. All settings may expanded by clicking the "Expand all" link top right.



Give your new glossary a descriptive name.


Describe the purpose of the glossary and provide instructions or background information, links etc. Click "Show editing tools" to display the rich text editor, and drag the bottom right of the text box out to expand it.

Display description on program page

If this box is ticked, the description will appear on the program page just below the name of the glossary.

Is this glossary global?

Mentors can make a global glossary, with entries linking throughout the whole Coaching Hub. Any program may contain a global glossary, though the best practice is to place a global glossary on the site front page.

Glossary type

Here you can decide whether the glossary will be main or secondary. The glossary system allows you to export entries from any secondary glossary to the main one of the program. In order to do this, you should specify which glossary is the main one. You can only have one main glossary per program.


(These settings are collapsed by default)

Approved by default

If set to "yes" then new entries appear automatically. If not, then the coach must approve each one first.

Always allow editing

If set to "yes", clients can edit their entries at any time. If not, then they can only edit for a certain period.

Duplicate entries allowed

This allows the entry of more than one definition for a given word.

Allow comments on entries

Clients and coaches can leave comments on glossary definitions. The comments are available through a link at the bottom of the definition.

Automatically link glossary entries

If the Glossary auto-linking filter is enabled, (Glossary is disabled by default) then turning this on allows individual entries in this glossary to be automatically linked whenever the concept words and phrases appear throughout the rest of the same program. This includes forum postings, internal resources, week summaries and so on.

Note: Enabling linking for the glossary does not automatically turn on linking for each entry - linking needs to be set for each entry individually. If you do not want particular text to be linked (in a forum posting, say) then you should add <nolink> and </nolink> tags around the text. Note that category names are also linked.


(These settings are collapsed by default)

Display format

That specifies the way that each entry will be shown within the glossary. The default formats are:

  • Simple, dictionary style - This looks like a conventional dictionary with separate entries. No authors are displayed and attachments are shown as links.
  • Continuous without author - Like the simple style. Shows the entries one after other without any kind of separation but the editing icons if your theme supports it.
  • Full with author - A forum-like display format showing author's data. Attachments are shown as links.
  • Full without author - A forum-like display format that does not show author's data. Attachments are shown as links.
  • Encyclopedia - Like 'Full with author' but attached images are shown inline.
  • Entry list - This lists the concepts as links.
  • FAQ - Useful for displaying lists of frequently asked questions. It automatically appends the words QUESTION and ANSWER in the concept and definition respectively.

Approval display format

It is possible to set an alternative display format for when entries are approved that can differ from the display format on the program page. This could be useful for instance if a coach wants to see who made a particular glossary entry before approving it but doesn't want the clients' name to be displayed for others on the program page.

Entries shown per page

Decid here how many entries to show per page.

Show alphabet links

If set to "yes", users can browse the glossary by letters of the alphabet.

Show 'ALL' link

If set to "yes", users can browse all the entries at once

Show 'Special' link

If set to "yes", users can can browse the glossary by special characters, such as @ and #.

Allow print view

This provides a printer-friendly version link for clients. (Coaches are always provided with a printer-friendly version link.)


(These settings are collapsed by default and only visible if RSS has been enabled on the site and for the glossary.)

RSS feed for this activity

This turns RSS on or off. When set to “None,” the RSS feed is disabled. When set to “Concepts with authors,” the RSS feed will send out the glossary entries with the name of the author. When set to “Concepts without authors,” the RSS feed sends out glossary entries without the name of the author.

Number of RSS recent articles

This number sets the number of entries that go out via RSS. If this number is set to 5, then the 5 most recent articles will be sent to subscribers. As new entries get added, the oldest entry gets replaced on the RSS feed. If your glossary gets a lot of posts every day, you will want to set this number high.

When RSS is enabled for your glossary, an orange RSS button appears on the main page (in the upper right-hand side). When a user clicks on the RSS button, they see the XML code displayed, needed by the news-reader. Once a user has the RSS news-feed link, adding it to a reader is simple and will then display Glossary aggregated information, along with other information they subscribe to.


(This setting is collapsed by default) Choose the category in which this glossary will appear if ratings are enabled.


(This setting is collapsed by default)

Roles with permissions to rate

Glossary entries can be rated using a scale. By default, only coaches can rate glossary entries, though clients can be given permission to do so if desired from Administration>Glossary administration. This is a useful tool for giving client participation grades. Any ratings given are recorded in the gradebook.

Common module settings

(These settings are collapsed by default.)

See Common module settings

Restrict access/Activity completion

(These settings are collapsed by default)

The Restrict access and Activity completion settings are visible if Conditional activities and Activity completion have been enabled in the site and the program.

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