Adding and editing an Assignment activity
- To add a new Assignment activity to your program, login with the appropriate access rights (e.g.editing coach, program creator or mentor) and Turn Editing On. Within the required Week or Module Block click Add an Activity or Resource link.
- In the Add a coaching activity or resource dialogue box that appears, select Assignment and click Add.
- To edit an existing Assignment activity, login to your program with the appropriate access rights (e.g. editing coach, program creator or mentor) and Turn Editing On. Select the Update icon against the relevant Assignment item.
- Alternatively, after logging into your program simply click on the name of the Assignment activity you wish to edit and then click the Edit Settings link under Assignment administration within the Settings block.
The following configuration options are available when creating or editing/updating any Assignment activity. Only General, Availability and Submission types are open by default; the others are collapsed. To expand everything, click the "Expand all" link top right. Click on any screenshot to see it full size.
The General section allows you to give your assignment a name and description.
Give your Assignment a name (e.g. “Getting to know you”). The title entered here will be the name that coachees see in the program content area. Coachees will click on this name to view the details of the assignment and, if applicable, submit their work.
Provide instructions for your clients here so they are clear what they have to do. Click "Show editing tools" to display the rich text editor and drag the bottom right of the text box out to expand it.
You can also provide information or resources related to the assignment, such as a video clip, an image, or a link to a webpage.
Display description on program page
Enabling this will display the description on the program page just below the link to the assignment activity.
Allow submissions from
The Allow submissions from setting prevents clients from submitting their assignment before the shown date. A coach can to set a day, month, year and time (24 hour clock) from which coachees can begin to submit their assignments. Please note that this setting does not hide the activity from the coachees. Instead, the coachee will see the activity, be able to view the instructions and use any materials you have included in the description, but the coachee will not be able to submit or complete the assignment until the Allow submissions from date.
This setting is enabled (ticked/checked) by default and is set at the day and time you added the assignment. To disable this, remove the tick/check.
The Due date setting prevents clients from submitting their assignment after the shown date. This option allows a caoch to set a day, month, year and time (24 hour clock) before which coachees must submit their assignment. By default the Due date is Enabled (ticked) and is set at 7 days ahead of the day and time you selected Add Assignment. To disable this feature, simply ensure the Enable checkbox is not marked. For more information on using the Due Date see Assignment FAQ
Note: Assignments without a Due date will appear on the My home/My Place page with “No Due date” displayed.
The Cut-off date is the date beyond which clients will not be able to send in their assignment as the button for doing so will no longer be displayed. After that date (or time) a coach may, on request, grant an extension by going to the assignment grading screen, clicking the "Edit" column and choosing "grant extension" for the relevant client.
Always show description
This setting is used in conjunction with the Allow submissions from setting. If it is set to Yes, the assignment Description will become visible to clients at the Allow submissions from date. If it is set to No, the assignment Description will be hidden from clients until the Allow submissions from date, only the assignment Name will be displayed.
If Allow submissions from is disabled, then this setting has no meaning: the assignment description will always be visible to clients.
Here you can decide how you wish clients to submit their work to you.
Coachees can type their response directly in the coaching hub using the text editor.
Coachees can upload and edit one or more files of any type the coach can open.
If enabled, clients may leave comments into a text area associated with the assignment. Comments can be used for communication with the grading person, assignment progress description, to let clients alert the coach about which file is the master file (in case of inter-linked files), or any other type of communication between client and coach. (Note that if Blind marking is enabled, client comments display as from "Participant 01 etc" to avoid revealing identities.)
Submission comments will appear in the grading table (click on the assignment activity, then click on the View/Grade all Submission button), in the Submission comments column. Submission comments allow two-way communication between the client and coach.
Maximum number of uploaded files
Here you can decide the maximum number of files which may be uploaded by each coachee. (It might be helpful to display the number in the assignment description.)
Maximum submission size
Setting this to yes means that coaches can leave feedback comments for each submission. It enables the Feedback Comments column in the grading table.(To access the grading table, click on the assignment activity and then View/Grade all Submissions). Feedback comments are also accessible by clicking on the green tick in the grade column on the grading table.
Offline grading worksheet
If set to yes, the coach will have a link to download the grading list as a spreadsheet. They will then be able to enter feedback comments and/or grades offline:
This setting specifies the maximum size per file of each of the files that the clients can upload as part of their submission. This maximum upload size may only be equal to or less than the program limit (which in turn may only be equal to or less than the site limit). The maximum size of each file is displayed to students at the point where they upload files.
When the coach has completed their comments or grading offline, they can then upload the spreadsheet, confirm the changes and the grades and comments will be transferred over into coaching hub's gradebook:
This allows coaches to upload files with feedback when marking. These files may be the marked up client assignments, documents with comments, a completed marking guide, or spoken audio feedback. It enables the Feedback Files column in the grading table. (To access the grading table click on the assignment activity and then View/Grade all Submissions)To upload feedback files, click on the green tick in the grade column on the grading table and then upload either with drag and drop or using the File picker.
Uploading multiple feedback files
It is also possible to upload multiple feedback files as a zip, from the dropdown above the grading list:
- Download the clients' assignments using the "Download all submissions" link from the same dropdown menu;
- Extract the folder offline and add your comments to the client's submissions.Keep the names the same.
- Select the clients' submissions and zip them into a new folder. Important: Don't just edit them inside their original folder and re-zip this; it will not work. The folder name does not matter as long as the feedback files have the same names as before.
- Upload this newly zipped folder.
- You will be presented with a confirmation screen displaying your feedback files.
Note:If you zip files on a Mac, you may get a folder included in the zip called _MACOSX_ which needs to be removed otherwise the coaching hub will not recognise the changes in the files.
(This setting is collapsed by default)
Clients can upload draft versions of the assignment until such time as they are ready to submit.Once they click the submit button they indicate to the coach that they have finished working on the assignment.
They can then longer edit their submission. If they need to change it, they must ask the coach who can revert the assignment to draft status.
To revert to the draft stage, click on the assignment activity and then View/Grade all Submissions. Locate the client and click the action icon in the Edit column. Select Revert the submission to draft.
If this setting is No, then clients do not have to click a submit button and are able to make changes to uploaded files at any time.
If this setting is No but the coach wishes to grade clients work, then you can stop clients from making further changes by using Prevent submission changes. Prevent submission changes can also be used in cases where clients have neglected to click the Submit button and grading has commenced. To prevent submission changes, click on the assignment activity, then click on the View/Grade all submissions button. On the grading table, locate the client and click the action icon in the Edit column. Select Prevent submission changes.
To do either of these with a number of clients, use the With selected menu at the bottom of the grading table.
To do either of these with a number of students, use the With selected menu at the bottom of the grading table.
This setting allows the coach to decide how submissions are reopened. The default is "Never", in that clients may only submit once. However, a coach can set this to "Manually" and reopen it themselves for the client to resubmit, or to "Automatically until pass". The client must then keep trying and resubmitting until they get a pass grade.
If a client is allowed to resubmit, this setting will determine how many times they can resubmit before they are no longer allowed to do so. (For example, if a client has to keep trying until they get a pass grade, the coach might decide that ten attempts is enough even though they have not yet passed!)
Groups submission settings
Clients submit in groups
If this box is ticked, then clients are able to collaborate on an assignment. This might involve for example, working in the same online text area, or one client uploading an MS Powerpoint which another client downloads, improves and re-uploads to the common assignment area.
When grading, the coach may choose to give a common grade and feedback to all clients in the group or to give individual grades and feedback to each member.
If no groups have been made, then the coaching hub will make a default group of every client in the program.
Require all group members submit
This setting will only appear if the coach has ticked the "Require clients click submit button" earlier. The assignment will not be classed as "submitted" until all members of the group have made a contribution. When one client has submitted, the other members of the group will be able to see who still has to submit.
Grouping for client groups
If a particular grouping is selected here, then the gradebook will display any other groups and non-grouped clients in the "default group", while naming the group(s) that are in the chosen grouping. If "none" is selected, then the gradebook will display the names of all groups and put any non-grouped clients in the "default group".
(This setting is collapsed by default)
Notify coaches about submissions
Coaches will receive a message (of a type they choose) whenever a client submits an assignment.
Notify coaches about late submission
Coaches will receive a message (of a type they choose)whenever a client submits a late assignment.
(This setting is collapsed by default)
Specify the maximum grade or Scale to be applied to the assignment. If you will not be giving a grade for the assignment, choose No Grade.
There are 3 options:
- Simple direct grading (entering a grade or scale item)
- Marking guide
Any custom Grade Categories that have been created within your coaching hub or program will be listed here and will be available for selection. Select the required Grade Category to add this assignment as a Grade item within this Category.
If this setting is enabled, then a coach will not see the names of clients who have submitted their assignments. Instead, they will see randomly generated Participant numbers. (The client view of the assignment does not change.) This is also the case if client comments have been enabled. Once they have graded the assignment, it is however possible for coaches to see who submitted what by clicking on "Reveal client identities" in the Assignment settings.
Returning Marks to Clients
Because of the nature of blind marking, the clients cannot see the final grade until all of the clients names have been revealed. This is found in Assignment Settings > Reveal Clients Names. However, feedback comments will appear.
Common module settings
See Common module settings
Restrict access settings
The Restrict access area becomes visible in Coaching activities and resource settings if Conditional Activities have been enabled.
The comments that are pushed to the gradebook from the assignment are limited to a single text only comment. On a standard Coaching hub the choices are "Feedback comments" (default) or "Feedback file".
Show recent submissions
This option allows everyone to see notifications of submissions in Recent activity reports and the Recent Activity Block, within a program context. Note that the default for this option is No which means clients will not be able to see when other clients have submitted or updated any Assignments.
Send submission receipt to clients
This switch will enable submission receipts for clients. Clients will receive a notification every time they successfully submit an assignment.