Program Settings



The mentor may have created program categories to help coaches and clients find their programs easily. Program categories may be reflected in the Navigation block.

Program full name

This is the name of the program. It is displayed as a link on program lists on the Front page and on My Hub or MyPlace and in reports. It is also used in the browser title bar when the program is viewed.

Short name

Many companies have a shorthand way of referring to a program, such as BP102 or COMMS. Even if you do not already have such a name for your program, make one up here. It will be used in several places where the long name is not appropriate, such as the Navigation block.

By default, only program full names are displayed in the list of programs. However the  short names to be displayed too if required by ticking the checkbox in Settings > Site administration > Appearance > Programs.

ID number

The ID number is an alphanumeric field. It has several potential uses. Generally, it is not displayed to clients. However, it can be used to match this program against an external system's ID, as your program catalogue ID or can be used in the certificate module as a printed field.

Program summary

The summary appears on the program listings page. This field is searched when searching for a program and also appears in the Program/Site description block.


Program layout

The Program layout setting determines whether the whole program is displayed on one page or split over several pages. The setting currently applies to the module and weekly core program formats and contributed collapsed topics program format only.

Coaches choose from the dropdown whether they wish to "show all sections on one page" in the familiar scrolling format, or "show one section per page".

If one section per page is selected, the program page is abbreviated to a list of links to individual sections. If an individual section is shown, next and previous sections may be accessed via links above and below the section.

Number of weeks/modules

This setting is only used by the 'weekly' and 'module' program formats. In the 'weekly' format, it specifies the number of weeks that the program will run for, starting from the program starting date. In the 'module' format, it specifies the number of modules in the program. Both of these translate to the number of "boxes" down the middle of the program page.

If the number of weeks/modules is changed for an existing program so that the number is less than the number of program sections containing activities (for example the program contains activities in 3 sections and the number or weeks/modules is set to 2) then when editing is turned on section(s) at the bottom of the program page will be shown with the title 'Orphaned activities'.

The number of weeks/modules may be set to 0, so that only the top general section is displayed on the program page and there are no numbered sections.

By default, the maximum number of weeks/modules is 52, but your account manager can set a different maximum number which will apply to all programs on the site.

Program start date

This setting affects the display of logs and the weekly format topic dates.

If you use the "Weekly" program format, the start date will appear in the first section of the program. For example selecting 27 July, will display "27 July - 2 August" in the first section (when default display is selected for that section).

This setting will have an effect on the display of logs. This will be the earliest possible date the log activity will display.

This setting will not affect programs using the 'social' or 'module' formats.

TIP: If your company runs on a weekly schedule, you may want to consider setting the start date for programs on the first day of the week, like a Monday.
TIP: In general, if your program does not have a real starting date then set the date to yesterday and use the availability setting to reveal the program to clients.
TIP: See self enrolment program settings to prevent clients from entering the program before a certain date/time.

Hidden sections

This option allows you to decide how the hidden sections in your program are displayed to clients. By default, a small area is shown (in collapsed form, usually grey) to indicate where the hidden section is, though they still cannot actually see the hidden activities and texts. This is particularly useful in the Weekly format, so that non-class weeks are clear, or if you have quizzes/interactions you don't want your clients to see.

TIP: If you choose, these non-available items can be completely hidden, so that clients do not even know that sections or an activity in the program are hidden.

News items to show

How many news items should show the Latest news block. Set it to 0 and Latest news block will not appear.

The Latest News block relies on the use of the associated News Forum. News posted in other forums do not display in the latest News block.

Show gradebook to clients

Many of the activities allow grades to be set. By default, the results of all grades within the program can be seen in the Grades page, available from the main program page for clients and coaches.

TIP: If a coach is not interested in using grades in a program, or just wants to hide grades from clients, then they can disable the display of grades with this option. This does not prevent the coach using or setting grades for an individual activities, it just disables the results from being displayed to clients.

Show activity reports

Activity reports are available to each client. These reports or logs show their activity and contributions in the current program. These reports include their detailed access log.

Client access to their own reports is controlled by the coach via this program setting. For some programs, these reports can be a useful tool for a client to reflect on their involvement and appearance within the online environment, but for some programs, this may not be necessary.

Coaches always have access to these reports via a link in the navigation block.

Showing activity reports can place a load on the server, slowing it down at times. For large or long sessions it may be more efficient to turn it off.

Maximum upload size

This setting defines the largest size of file that can be uploaded by clients in this program.

It is possible to further restrict this size through settings within each activity module.

TIP: When uploading large files, consider that your clients will need to download them to view them.

Force theme

If the mentor has allowed the coach to set a program theme, this pull down menu will appear with a list of themes on the site. Coaches can use this to choose a different look for the program from the rest of the Coaching hub.

Guest access

Allows any authenticated user (i.e. logged in) to access the program (as a guest), including those who have logged in "as guest". You can choose if they need a password to enter the program or if they may enter without a password. This password is a password to the unit, not the users password to gain access to the coaching hub.

People can log in as guests using the "Login as a guest" button on a login screen, where that feature is enabled for the hub. When the user tries to enter a program, they will see the login screen. If you only need people authenticated via your normal authentication method to access programs (as Guest or not) it is probably wise to disable "Login as a guest" for a slight improvement in site security. See Manage authentication.

Guests in a programs ALWAYS have "read-only" access - meaning they cannot leave any posts or otherwise mess up the program for real clients. No user information is stored for a guest.

TIP: This can be handy when you want to let a colleague in to look around at your work, or to let clients see a program before they have decided to register.
TIP: You have a choice between two types of guest access: with a password or without. If you choose to allow access for guests who have the password, then the guest will need to provide the current password EVERY TIME they log in (unlike clients who only need to do it once). This lets you restrict your guests. If you choose to allow access to guests without a password, then anyone can get straight into your program.


Group mode

Here you can define the group mode at the program level by a pull down menu. "No groups", "Separate groups" and "Visible groups" are the choices. The selected setting will be the default group mode for all activities defined within that program. The group setting can affect what users see in the Participants list and who they can interact with in activities.


If the group mode is "forced" at a program-level, then this particular group mode will be applied to every activity in that program. This will override any activities that may have a special group setting.

TIP:The force setting is useful when the coach wants to set up a program and not have to change each activities group settings.

Default grouping

If groupings are enabled, a default grouping for program activities and resources may be set.

TIP: You may leave it set to "No groups" and still have specific activities use groups. In this case the force setting below should be set to "no". For example, the coach can use a group setting to completely separate cohorts of clients such that each group is unaware of the other in the program.


This option allows you to "hide" your program completely. It will not appear on any program listings, except for mentors, program creators, coaches and any other users with the view hidden program capability. Even if clients try to access the program URL directly, they will not be allowed to enter.

The hide/show program capability controls whether a user can hide a program.


If you force a language in a program, the interface of the coaching hub in this program will be in this particular language, even if a client has selected a different preferred language in his/her personal profile.

Client progress

Client progress must be enabled for Activity completion. Program completion criteria may also be based upon Activity completion values found in the activity's settings.

  • Completion tracking can be either disabled, not shown in activity settings, or enabled.
  • You can enable starting the tracking upon client enrolment.

Role renaming

You can rename the roles used in your program. For example, you may wish to rename the Coach role as "Facilitator", "Tutor" or "Guide". These new role names will appear within the program. For example on the participants and the override permissions pages.

Please note that the Mentor may have changed the names or added new roles. These names will appear and the coach may rename them.

Tip: Do not worry about changing every role name. Only change the site roles which are used in your program. For example, you may want to ignore renaming roles such as the Administrator role or the Authenticated user role.


Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request


Article is closed for comments.
Powered by Zendesk